Once you have a any idea of what your board voting process will look like, you can start improving it. There are many simple steps you can take, from setting up the right software to encouraging attendees to speak up.
Use the Software for Getting the Experience
Modern society is driven by technology as well as on-board service. Good organization software can simplify many of your organization’s day-to-day tasks, that include board voting. When your board meetings are online, digital alignment is key to keeping pace and making quick decisions, especially during emergencies where your organization needs to make the greatest contribution.
Board-enabled experts have optimized virtual voting tools on the platform to help board members to be active and contribute to their business. By investing in strong mapping software, you can:
- Access useful features that allow you to create polls in advance or on demand during a meeting.
- Allow anonymous polls on sensitive issues so it is convenient for everyone to share their openhearted minds.
- Give everyone the ability to see future and past polls on a convenient toolbar. This allows them to prepare with in-depth discussions or quickly refer back to previous decisions.
- Whether you have online or eyes-to-eyes meetings (or a combination of both!), these tools will be extremely useful for personal and long-distance visitors. Whether someone is on a business trip or unable to participate due to family issues, they can still actively participate.
Be Confident Everybody Understands the Rules
Be confident your team knows the latest rules. Also meet new board members as part of their training before their first formal meeting. Thus, everyone can participate in the work.
In addition to the steps that board members create, there are organizational and local rules that you must follow.
If you work remotely, you should review these rules below. With both of these resources, you not only need to test how members can vote, but also make sure they can vote remotely. If so, are there any other considerations you need to be aware of? Giving extra miles for efficient management will be invaluable in your council’s decision making.
Encourage Everyone To Participate In The Discussions
In most ways, your board members voluntarily choose to serve your organization rather than sit back and allow a privileged few to dominate the discussion. Each member has power because they bring valuable information to the table. Encourage them to practice their skills by actively participating in discussions before voting on important decisions.
Active participation generates interest and ensures that all voices are heard. This way everyone ends up having a say in all matters, reducing the likelihood of anyone openly questioning the final results.
RELATED: If attendee numbers have dropped while working remotely, check out our guide to online board meetings. You will study how to keep the momentum and ignite the passion of the board members during your meetings.
Decide how Board Members Vote on Important Issues
While remote voting is certainly helpful, your board of directors should exercise caution when making decisions about important matters, such as: the election of new civil servants or the election of a managing director.
Everyone should join the discussion to hear all sides of the issue in these cases. Before the situation arises, make sure you consider these questions when a board member is unable to attend and hear from all parties.
Should they have to vote later for this event?
Are you losing your voice?
What do you issue the attendance limit as a requirement for voting on motions for?
If the council allows remote voting, there should be specific instructions on when it is allowed. The bottom line is that your board needs to pay attention to the vote of the board members in order for the organization to move forward.